GUIDELINES

Shipping is the central point for all material being shipped from the university. There are a number of considerations and methods for shipping material off campus. A quick guide is provided below.

A Material Return is required when one of the following applies:

• When financial concerns are involved.
  • The University will receive a credit as the result of the return.
  • Repairs requiring payment should be shipped using a Material Return form. The completed form, along with a Purchasing Requisition, should be sent to the Purchasing Department for processing.
  • Exchanges where products are not exactly the same.
• Item was purchased on a Purchase Order or Purchase Order Draft at a cost greater than $500.

A Material Return form is not required when one of the following applies (a Transportation Service Request Card can be used in these instances):

• Financial concerns are not involved.
• Items were not purchased on a Purchase Order Draft or Purchase Order.
• Items were purchased on a Purchase Order Draft or Purchase Order at a cost less than $500.

Non-Stock Orders (Open Orders)

Local Suppliers

• If the value of the return is $50 or less, it may be returned directly to the company.
• If the value is over $50, a Material Return form must be completed and sent to University Stores.
• Credit slips should be sent to Open Orders (101 Angell Building).

Out of Town Suppliers

• A Material Return form, must be completed and sent to University Stores.  Once the form is received at Stores, pickup arrangements will be made.
• If material is to be returned or exchanged, contact Stores Open Orders 517-884-6241 for  instructions.
• All out-of-town supplier returns must go through University Stores.

Stock Orders
Merchandise originally ordered and received from University Stores can be returned, provided it can be resold and is in the original factory carton. No obsolete or discontinued merchandise will be accepted for return. For detailed instructions on how to return items purchased from the University Stores Stockroom, see the Stores Stock Return/Exchange Procedures.

COD (Cash On Delivery)
COD packages will be processed for the cost of shipping charges only. A Purchase Order Draft is required to apply payment for a domestic package. The campus department financially responsible for the COD package is obligated to obtain the purchase order draft prior to the arrival of the package. The purchase order draft should be sent in the supplier's name to:  Joe Kulikowski, University Stores Receiving, 101 Angell Building. Payment on COD international packages will be processed by University Stores.

Shipping Packages Collect
When shipping material collect, it is the responsibility of the department initiating the shipment to obtain the receiver's account number. This number should be noted on the shipping document in the appropriate location. Questions can be directed to Joe Kulikowski, 517-884-6196.

Paperwork
When the university is responsible for the payment of shipping charges, all related paperwork should be sent to Joe Kulikowski, 101 Angell Building. A photocopy should be made and sent to your accounting office.